Administration Assistant - Front Office

Online seit: 18.05.2026
Ablaufdatum: 29.06.2026

Beschreibung

Your main duties / responsibilities

• Serve as the first point of contact at the front desk, ensuring a professional and welcoming environment for visitors and colleagues
• Coordinate and manage business travel arrangements for the RNE Managing Board and Joint Office, including bookings and invoices
• Handle daily enquiries via telephone, email, and post in a timely and professional manner
• Coordinate office maintenance and liaise with service providers when needed (e.g., the facility manager)
• Ensure the premises are well-organised, tidy, and presentable at all times
• Monitor inventory of office, kitchen, and sanitary supplies; place orders as required
• Liaise with the Finance team on invoicing matters
• Prepare internal meetings (prepare the room, beverages, snacks and lunch)
• Maintain and regularly update Joint Office staff records (e.g. internal calendars, birthdays, login lists)
• Provide administrative and organisational support to the JO Board and RNE Managing Board for ad-hoc tasks

Your qualifications & skills

• Proven experience in a similar front desk, administrative, or back-office role
• Hands-on, solution-oriented mindset with a high level of creativity and organisational skills
• Structured, reliable, and independent working style
• Strong ability to multitask and perform effectively under time pressure
• Solid proficiency in MS Office (Word, Excel, PowerPoint)
• Excellent command of English and German
• Strong interpersonal skills with a friendly, diplomatic, and professional demeanor
• Basic understanding of bookkeeping considered a plus
• Experience with BMD software is an advantage

What we offer
• The annual gross minimum wage for this position according to the Austrian Act on Equal treatment is
€ 41,000 (full-time, 40h/week), with willingness to negotiate overpayments in line with the market, depending on experience and qualifications.
• A brand new modern and fully accessible office.
• A friendly and cooperative team with interesting projects.
• Individual development opportunities in an international company

Are you interested in the position?
We are looking forward to receiving your CV

rne.eu/wp-content/uploads/2026-04-30_Admin-Assistant.pdf

Eckdaten

Vertragsart:	Unbefristeter Dienstvertrag
Stundenanzahl:	40 h/Woche
Gehalt:	41.000 EUR pro Jahr