Marketing, Recruitment, and Admissions Support

Online seit: 23.01.2025
Ablaufdatum: 06.03.2025

Beschreibung

Full Time (40 h/w)
Klosterneuburg near Vienna, Austria / Home Office possible
€ 42,000

* gross/year

Your Responsibilities
The Graduate School Office is a core administrative unit at ISTA, dedicated to supporting all aspects of student life and promoting excellence in graduate education. The office manages student recruitment and oversees the administration of the PhD program. Within this office, the Marketing, Recruitment, and Admissions team is responsible for promoting ISTA’s graduate programs, coordinating student recruitment efforts, and managing the admissions process for the PhD program and other centralized short-stay programs. We are seeking a motivated, detail-oriented, and service-focused professional to provide organizational and administrative support to the team. In this role, you will contribute to the smooth running of our marketing, recruitment, and admissions activities while providing a positive experience for prospective students.

Coordinate ISTA Summer Fellowship Program, managing inquiries, supporting the selection process, and organizing onboarding and on-campus activities
Handle finance-related tasks, such as processing orders, tracking payments, and maintaining accurate budget records for the team
Help with promotional activities, both online and offline, and support event logistics (e.g., shipping materials, liaising with vendors)
Support marketing campaigns aimed at promoting ISTA’s graduate programs across various platforms (digital, print, social media)
Manage CRM tasks to support targeted marketing and recruitment activities (e.g., maintaining databases, creating and sending marketing emails)
Support international and local recruitment events, with occasional international travel required to represent ISTA
Offer general administrative support to the team’s day-to-day operations

Your Profile
A higher education degree (B.A./B.Sc. or equivalent) in any relevant field
1-2 years of work experience, preferably in academic administration, event management or program coordination
Proficiency in MS Office (Word, Excel, PowerPoint) and the ability to quickly learn new systems Familiarity with CRM systems is an advantage
Strong attention to detail and the ability to manage multiple tasks in a fast-paced environment
Solid organizational skills with a process-oriented mindset
Strong interpersonal and communication skills for collaboration in a diverse, international environment
A collaborative attitude and the ability to work both independently and as part of a team
Proficiency in written and spoken English

ISTA is growing. Grow with us!
Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting world-class research in mathematics, computer science, life sciences & physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment.

ISTA promotes a diverse and inclusive working environment and is committed to the principle of equal employment opportunity for all applicants, free of discrimination. All employment decisions at ISTA are based on job requirements, qualifications, merit and organizational needs. We strongly encourage individuals from underrepresented groups to apply.

Please apply via our job portal: ista.ac.at/en/job/

Eckdaten

Vertragsart:	Unbefristeter Dienstvertrag
Stundenanzahl:	40 h/Woche
Gehalt:	42,000* gross/year EUR pro Jahr